Are there documents in the Official Document System (ODS) that are not accessible to the public? If so, which ones?
Last Updated: Aug 23, 2018     Views: 218

Although the Official Document System (ODS) is free and most documents are available to all, there are those that a general researcher will not be able access.  

Paragraph 37 of the report of the Joint Inspection Unit on “From the Optical Disk System to the Official Documents System (ODS): status of implementation and evaluation” (A/58/435) lists the different levels of access:

Currently, there are seven access levels to ODS as detailed in the graph below, and they are managed by DGACM.
Depending on their authorized level of access, users may not be able to find some documents although they do exist on ODS.

  • Levels 1 to 4 allow access to derestricted documents, documents for general distribution, documents in limited copies
  • (L-series) such as draft resolutions and provisional documents. Most users receive access authority up to level 4.
  • Level 5 is granted to delegates and allows access to documents meant for distribution to participants only, such as Conference Room Papers (-/CRP-), in addition to those accessible at level 4.
  • Only a few staff members in DGACM are granted access to level 6, which enables users to access restricted documents besides those accessible up to level 5.
  • Level 7 is reserved for the ODS administrators.

Aug 23, 2018     218


Disclaimer: answers are prepared by library staff using resources available at the time of writing. This site may include links and references to third-party databases, websites, books and articles, this does not imply endorsement by the United Nations.


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